Port Captaincy Services
Every port call is a complex operation with multiple moving parts. Our Port Captaincy Services provide on-site, professional oversight to ensure your vessel’s turnaround is safe, efficient, and fully compliant with international and local regulations. Acting as your representative, we coordinate between ship, shore, and all stakeholders to keep operations on track and costs under control.
Our Core Responsibilities
Cargo Operations Oversight
Supervise loading and unloading of all cargo types: bulk, container, liquid, project, heavy lift
Monitor compliance with load plans and stowage instructions
Minimize risk of damage and discrepancies during handling
Vessel Turnaround Optimization
Coordinate berth arrangements and scheduling
Liaise with terminal operators, stevedores, pilots, tugboats, and port authorities
Avoid costly delays by ensuring readiness before arrival
Safety & Compliance Monitoring
Verify compliance with SOLAS, MARPOL, MLC, and other applicable regulations
Oversee crew adherence to safety protocols during port operations
Assist with onboard safety drills and pre-vetting inspections
Reporting & Documentation
Daily operational reporting on cargo status, delays, and weather conditions
Post-operation summaries for performance tracking
Documentation support for disputes, cargo damage, or demurrage claims
Pre-Arrival Planning
Review cargo documents and vessel readiness ahead of arrival
Check terminal-specific restrictions (draft, crane availability, berth conditions)
Coordinate vetting requirements and pre-arrival checklists
Crew Assistance
Facilitate crew changes, immigration, and customs clearance
Arrange medical support and emergency services if needed
Ensure crew welfare during port stays
Vessel Support
Provide technical advice to the Master
Coordinate repairs, bunkering, freshwater supply, or spare parts delivery
Liaise with classification societies and surveyors as required
When Port Captaincy Services Are Essential
High-stakes or complex operations, such as heavy lift or project cargo
Tanker discharges with strict terminal requirements
First-time calls to unfamiliar ports
Operations involving dispute-prone or high-value cargoes
Why Choose Us for Port Captaincy
Deep local knowledge of British Columbia ports and procedures
Strong relationships with port authorities, terminal operators, and service providers
Proven track record in minimizing delays and operational costs
Full commitment to safety, compliance, and efficiency